Privacy Policy The Centralized Clinical Placement System (CCPS) operated by the Foundation for California Community Colleges (CCPS and FoundationCCC may be used interchangeably throughout) is committed to protecting your privacy. This Privacy Policy and Accessibility Statement (“Privacy Policy”) applies to both the CCPS and MyCCPS applications and governs the data collection and usage. By using the CCPS application, you consent to the data practices described in this statement. Collection of your Personal Information CCPS collects personally identifiable information, such as your email address, name, home or work address or telephone number. CCPS also collects anonymous demographic information, which is not unique to you, such as your ZIP code, age, gender, preferences, interests and favorites. CPPS enables affiliated schools and hospitals to use this information to schedule availability and to match students to clinical placements that are suitable and desirable both to the schools and to the hospitals. FoundationCCC may also use anonymized information to provide reports to clients and other stakeholders about the efficacy of the CCPS platform. There is also information about your computer hardware and software that is automatically collected by CCPS. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by CCPS for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the CCPS application. CCPS encourages you to review the privacy statements of websites you choose to link to from CCPS so that you can understand how those websites collect, use and share your information. CCPS is not responsible for the privacy statements or other content on websites outside of the CCPS and CCPS family of websites. User Type Definitions: Student: An allied health or nursing program student that needs to complete clinical experiences within set rotations prior to completion of their program. Students may use MyCCPS if activated by their respective school. Instructor: User that accompanies students to clinical rotations at a provider site. Instructors may use MyCCPS if activated by their respective school. School Admin: User that works at an affiliated school who manages administrative functions for select school(s) within CCPS. Provider Admin: User that works at an affiliated hospital who manages administrative functions for select hospital(s) within CCPS. Hospital System Admin: User that works on behalf of a hospital system composed of multiple hospitals and/or clinics and manages select administrative functions. Regional Admin: User that works on behalf of a regional consortium and manages select administrative functions in support of hospitals and schools within their respective region(s). Categories of Data Collected Category Examples User Type Is this data collected? A. Identifiers Names, unique personal identifier, online identifier, email address, account name, government or state identification numbers, or other similar identifiers. All Users CCPS collects full name, email address, and phone number. B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)). Social Security number, physical characteristics or description, passport number, driver’s license or state identification card number, insurance policy number, bank account number, credit card number, debit card number. Some personal information included in this category may overlap with other categories. Student Instructor School Admin Where an institution is using CCPS to onboard students per the requirements of a provider or a hospital system, CCPS securely collects and stores personal information. C. Protected classification characteristics under California or federal law. Age, race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information). Student Yes (via documents uploaded by students per their institutions requirements). D. Commercial information. Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. Not Applicable No E. Biometric information. Genetic, physiological, behavioral, and biological characteristics or activity patterns used to extract a template or other identifier or identifying information, such as: fingerprints, retina scans, DNA, and sleep, health, or exercise data. Not Applicable No However, CCPS collects information regarding student vaccination status described in L, below F. Internet or other similar network activity. Browsing history, search history, and information on a consumer’s interaction with a website, application, or advertisement. Not Applicable No G. Geolocation data. Physical location or movements. Not Applicable No H. Sensory data. Audio, electronic, visual, thermal, olfactory, or similar information. Not Applicable No I. Professional or employment-related information. Current or past job history or performance evaluations. Not Applicable No J. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)). Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records. Not Applicable No K. Inferences drawn from other personal information. Preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes. Not Applicable No L. Vaccination Status Vaccination cards, records, or other documentation demonstrating a person’s vaccination status. Students Instructors Yes Use of your Personal Information CCPS collects and uses your personal information to operate the CCPS application and deliver the services you have requested. CCPS may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered. CCPS does not sell, rent or lease its customer lists to third parties. CCPS may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, CCPS may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to CCPS, and they are required to maintain the confidentiality of your information. CCPS does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent. CCPS keeps track of the application pages the users visit within CCPS, in order to determine what CCPS services are the most popular. FoundationCCC may also use anonymized information gathered on the CCPS application to generate reports that locate and identify underutilized clinical placement opportunities. FoundationCCC may share these reports with registered users, primarily hospitals, nursing schools, nursing agencies, and other organizations involved in improving nursing services in California. CCPS application will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on CCPS or the site; (b) protect and defend the rights or property of CCPS; and, (c) act under exigent circumstances to protect the personal safety of users of CCPS, or the public. Modifying and Deleting Your Information You may update, otherwise modify, or delete the personal information you provide to the CCPS application. In cases where data was provided by your educational institution you will not be able to update, delete, or otherwise modify the data, except through procedures of the educational institution. To modify personal information that you provided to CCPS, sign in the CCPS platform access your account and modify the information using standard word-processing techniques, and save the change. To delete personal information that is not a required field in your account, sign in to the CCPS platform, access your account and delete the information you want to remove using standard word-processing techniques, and save the change. To delete personal information that is a required field for your account, you will need to contact CCPS support at support@centralizedplacements.org and request that your account be deleted.If you delete information, it will no longer be available on the CCPS platform. Use of Cookies The CCPS application uses “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you. One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize CCPS pages, or register with CCPS application or services, a cookie helps CCPS to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same CCPS application, the information you previously provided can be retrieved, so you can easily use the CCPS features that you customized. You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the CCPS services or websites you visit. Do Not Track Signal CCPS does not respond to Do Not Track signals. However, some third party sites may keep track of your browsing activities when they serve you content, which enables them to tailor what they present to you. If you are visiting such sites, some browsers allow you to set the Do Not Track signal on your browser so that third parties (particularly advertisers) know you do not want to be tracked. Security of your Personal Information CCPS secures your personal information from unauthorized access, use or disclosure. CCPS secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol. CCPS through our third party payment provider Authorize.net, uses Secure Socket Layer (SSL) protocol to ensure transaction security. Your payment and personal information are always safe and will be used only for specific business purposes. The SSL software used by Authorize.net is the industry standard and among the best software available today for secure commerce transactions. It encrypts all of your personal information, including credit card number, name, and address, so that it cannot be read over the internet. CCPS does not retain credit card or other payment information. Please review Authorize.net’s privacy policy and terms of use to determine how your payment information is protected by Authorize.net. Compliance with Privacy Laws Personally identifiable information received by CCPS will be used solely for legitimate purposes in performing CCPS’ service. Pursuant to FERPA, CCPS may disclose your personal information in cases where we believe that such disclosure is reasonably necessary to meet the requirements of an applicable and enforceable law, regulation, or government request, to comply with a judicial order or lawfully issued subpoena, in connection with a health or safety emergency, to address fraud, security, or technical issues, or to enforce the applicable Terms of Use. In compliance with both federal and state guidelines, personal information acquired by the CCPS application will not be used to engage in targeted advertising on any site, service, or application when the targeting of the advertising is based upon any of the acquired personal information. User Obligations By using the CCPS Platform, you signify your consent to this Privacy Policy. If you do not agree to this policy, please do not use CCPS. Your continued use of CCPS following posting of changes to this Privacy Policy will mean that you accept the revised Privacy Policy.If you accept this Privacy Policy, which is indicated by your continued use, you must always comply with the terms of the then-current Privacy Policy and any other terms of use posted on CCPS Trust Center. Changes to this Policy and Statement CCPS will occasionally update this Privacy Policy and Accessibility Statement to reflect company and customer feedback. CCPS encourages you to periodically review this Statement to be informed of how CCPS is protecting your information. Accessibility Statement Many disabilities can affect access to information technologies. Additionally, the same individuals who run into barriers that impede access to information technologies could benefit most from using them. Given the importance of the internet, accessibility to the web is of critical importance to people with disabilities around the world, including people with auditory, cognitive, physical, neurological, and visual disabilities. It is likewise important to those with accessibility needs due to aging. Providing accessible web content can also benefit people who do not have disabilities but who are experiencing situational barriers. For example, when accessing the internet from devices with small screens or in low bandwidth situations, or when experiencing barriers due to language or literacy levels, accessibility solutions can also support improved access. The FoundationCCC is committed to ensuring equal access for people with disabilities. Students, funders, customers, and other users of our websites should not be excluded but rather welcomed into the FoundationCCC family. FoundationCCC will endeavor to maximize the access of people with disabilities to this website. FoundationCCC takes the following measures to ensure accessibility of our websites: Integrate accessibility into our daily practices. Partner with accessibility specialists who provide ongoing accessibility reviews and recommended accessibility fixes. Provide continual accessibility training for our staff. Web content produced by FoundationCCC is intended to meet the Web Content Accessibility Guidelines 2.1, Level AA conformance. If you have any questions, please contact us via support@centralizedplamcements.org Contact Information CCPS welcomes your comments regarding this Privacy Policy and Accessibility Statement. If you believe that CCPS has not adhered to this Privacy Policy or Accessibility Statement, please contact CCPS via support@centralizedplacements.org. We will use commercially reasonable efforts to promptly determine and remedy the problem.